CiAiX

Oil and gas · Real estate · Contract administration · Due diligence

Contracts don't manage themselves. We do.

CiAiX runs contract administration and due diligence for oil and gas and real estate firms, then keeps every deadline, document and counterparty on track. The system we run it on is called COƵMO.

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The problem

The problem is never the contract.

Deals close, then the paperwork scatters. Renewal dates live in someone's inbox, obligations go untracked, and a missed notice window costs more than the deal made.

We have yet to meet a firm whose real problem was the wording of its agreements.

The problem is always the same: nobody owned the follow-through.

What we do

Seven things, done properly.

New

AI systems integration

We connect AI to the tools you already use (CRM, inbox, calendar, website) so the routine work gets done and you approve what matters.

Drafted replies and follow-ups · call and meeting summaries logged to the CRM · lead intake and routing · weekly reports written for you. A person stays in the loop on anything that goes out under your name.

Contract administration

Execution, obligations, renewals and notices tracked from signature to close-out.

Lease and land records

Leases, division orders, assignments and expirations kept current and searchable.

Deadlines that never slip

Every notice window, option date and payment term flagged before it matters.

Due diligence reporting

Counterparties, properties and contracts checked and documented in one clear report before you commit.

Title · KYC/AML screening · Regulatory filings · Site inspections

Reporting you will read

One page, every week. What's due, what changed, what needs you.

Somebody responsible

After launch, a named person answers for the system. That is the job.

The system

COƵMO is the system. We are the ones running it.

An operating layer built into your firm: intake, abstraction, alerts and reporting, working as one.

Handle as much as you want, or let COƵMO do it all for you.

“I don't sleep. I execute.”

— COƵMO
  1. 01

    Intake

    Every contract, lease and amendment lands in one place, indexed.

  2. 02

    Obligation extraction

    Key dates, parties and payment terms pulled out, then checked by a person.

  3. 03

    Alerts

    The right person is notified before every deadline, not after.

  4. 04

    Counterparty follow-up

    Notices, renewals and document requests tracked until answered.

  5. 05

    Portfolio review

    Expiring and dormant agreements surfaced before value is lost.

  6. 06

    Reporting

    A one-page summary, every week.

What COƵMO is not.

  • Not a product you license.
  • Not a replacement for your people.
  • Not a one-time setup.
  • Not magic.

We are telling you we will build the system, run it, and answer for it.

Phase one · The build

The build. Fixed scope, fixed fee, defined end date.

  1. 1. Document audit. Every active contract, lease and title file gathered and inventoried.
  2. 2. Abstracting. Key terms, dates and obligations extracted into one register.
  3. 3. System setup. COƵMO configured with your deadlines, parties and approval rules.
  4. 4. Due diligence baseline. Counterparty and title checks on the active portfolio.
  5. 5. Launch. Alerts on, reporting live, your team trained.

Phase two · The operation

The operation. Monthly. The part that makes the build worth anything.

  • The system runs. Monitored and executed, every day.
  • The register stays current. New agreements abstracted as they are signed.
  • The reporting arrives. One page, weekly.
  • Somebody answers. Direct access to the person who built it.

Your first 90 days.

Days 1–30

Foundations.

Contracts and leases gathered, abstracted and in one register. Critical dates flagged.

Days 31–60

The system runs.

Alerts go out before every deadline. New counterparties get a due diligence report. Weekly one-page report.

Days 61–90

It compounds.

We review what worked, cut what didn’t, and automate the rest.

Oil and gas · Real estate · Contract administration · Due diligence

How we work.

You own everything.

Documents, registers and systems stay in your name.

We say what things are.

No invented claims about technology.

Fixed fees.

A build fee and a monthly retainer. No surprises.

We stay.

You work with the person who builds it. No account-manager handoff.

Let's talk about what's broken.

Thirty minutes. No obligation.

Book a call →

Bring three answers

  1. Where do your contracts live today?
  2. Who tracks your deadlines?
  3. What made you look?